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Accounting for Bubble Tea Shops

Establishing and running a bubble tea shop is both challenging and demanding. You have to contend with extended trading hours, inflated rents, seasonal trade and the headache of casual and part time staff. Of course, this is in addition to all the usual small business compliance issues including GST, BAS, SGC and PAYG.

The internet and the pandemic changed retailing forever and the shift to on-line sales has been massive and it's important that your retail shop adapts to the changing market conditions. Not only that, courtesy of social media, the days when a person would only tell five of their friends about a bad shopping experience are gone .

As a bubble tea shop owner you probably need various council permits plus you also need to comply with regulations around occupational health and safety issues. Your retail tenancy lease can be extremely complex and given occupancy costs are often the second highest expense after wages in a retail environment we can help you negotiate the terms of your lease and liaise with your solicitor where required. Having an accountant who understands your bubble tea shop operation can mean the difference between boom and gloom. Here at Owen & Peach, our team of business advisors have mentored a number of bubble tea shop owners through the various stages of their business life cycle, from start up right through to sale. We offer you experience, technical knowledge and most importantly, an intimate understanding of your industry.

Thinking of Starting or Buying a Bubble Tea Shop?

Retailers including bubble tea operators are one of our specialist client groups. Having mentored hundreds of clients through the start-up phase of their business we have built a reputation as business start-up specialists.

If you are looking to start a bubble tea shop buy into an existing business, there are numerous issues to consider. Your business structure, various tax registrations, insurances, your choice of accounting software, your vehicle and financing your fit out or purchase. As accountants and business advisors we can assist you in all of these areas plus provide advice on HR matters, payroll and the preparation of a business plan, marketing plan and a cash flow budget. Over the last 30 years our team of accountants have helped dozens of bubble tea operators and retail shop owners get their businesses off to a flying start. We offer you experience, technical tax knowledge and most importantly, an intimate understanding of your industry.

We like to say that starting a business is a bit like building a house. You need solid foundations and in a business sense these include the right tax structure and accounting software, adequate and appropriate insurances plus a clear marketing plan. Your choice of business structure is critical and there are a number of different options including sole trader, partnership, company and trust. When it comes to selecting the most appropriate tax structure for your retail business we always recommend you ‘start with the end in mind' because Australian tax laws are complex and changing your business structure at some point in the future can trigger a capital gains tax event that could prove costly. Whenever we provide advice on business structures we always take into account issues like:

  • Minimisation of Income Tax
  • Maximization of Asset Protection
  • Allow for the Admission of New Business Partners or Investors
  • Comply with all Legal Requirements in your Industry
  • Risk Profile of Your Industry
  • Consider Future entitlement to Discount Capital Gains Tax Concessions

As a consequence, we often find your business structure is a compromise based on the relative importance of each of these issues.

Another brick in your business foundations is your choice of accounting software. Up to date, accurate financial records let you to make informed business decisions and the wrong choice of software can be catastrophic. Poor record keeping is one of the biggest causes of business failure in this country and when deciding on the most appropriate software program to use you need to match your business needs with your level of accounting skill. Too often business owners produce ‘computerised shoebox’ records that cause frustration, waste time and create additional fees. This conflicts with our mission of helping you slash the time and cost associated with bookkeeping and compliance.

Here at Owen & Peach, we want to be your accountants and business advisors, not an expensive bookkeeping service. We do more than just kep the score for your bubble tea shop and we support a range of different software programs but do have a preference for cloud based solutions like Xero, QuickBooks and MYOB because of their flexibility and the fact that you can access your financial data via the internet and invite your accountant or bookkeeper to view your accounts at the same time.

This means you can get bookkeeping support and valuable advice in real-time. Log in anytime, anywhere on your Mac, PC, tablet or smart phone to get a real-time view of your cash flow. Your data is automatically backed up and users have access to the latest version of your financial data plus you never need to worry about installing software or program updates.

To build a house you also need the right tools and when 'constructing' your boba tea business we have developed a number of tools including a start-up expense checklist broken down into various categories including:

-  equipment and shop fit out
-  professional advice - legal, accounting and lease
-  information technology costs – software and hardware
-  marketing - branding, signage, website 
-  vehicle costs

This checklist will help you identify all your potential establishment costs and these figures then feed through to our cash flow budget template and allow us to produce a projected profit and loss statement for your first year of trading. These reports can also tuck neatly into our business plan template that is designed to help you secure funding from external sources including banks. Another useful tool is our business start up checklist that walks you through key business registrations you might require, insurance options, legal issues, branding items and domain name registrations for your website.

For a retailer, your vehicle could be one of your most important business tools and to learn more about the alternative methods of claiming your vehicle expenses and the distinction between a business and private trip, you can download our Motor Vehicle Tax Guide. In addition, through our affiliate partners we can also assist with vehicle finance (chattel mortgage, CHP or lease) and get you fleet pricing on your new car, ute or light commercial van that could save you thousands of dollars. Through another affiliate partner we can also help you source funds to finance your business purchase, equipment or franchise fee (if applicable).

If you're contemplating starting a business you don't need to reinvent the wheel as we have all the tools and resources to help you get off to a flying start. We can do some financial modelling based on different price points to produce profit forecasts and when you're up and running we can use industry benchmarks to compare your business performance against your industry peers. Here at Owen & Peach, no job is too big or too small for the team.

MARKETING YOUR BUSINESS

As accountants we recognise the fact that your marketing could be the difference between gloom, doom and boom.

Most bubble tea shops rely on their reputation and referrals to grow their business. While these ingredients remain very important, in the digital and social age you need to shift your marketing focus online and increasingly, local searches like ‘Bubble Tea Shop Carnegie’ are driving traffic to your website which is often the first touch point with a potential new customer. As you know, in business, you only get one chance to make a good first impression and your website is your 'online shopfront' and silent sales person working 24/7 to promote your business.

Over the past few years our network of marketing experts have worked with clients to help them create affordable, quality lead generation websites that are responsive to smart phones and tablets. They can help you plan and build your website, optimise it for Google and assist you with your content including video production and digital publishing. If your website lacks calls to action or lead magnets they'll help you build them and they'll also introduce you to strategies like re-marketing and search engine optimization to drive more traffic to your website.

They can also assist you with your branding (business name, logo and slogan), your corporate brochure, blogs and help you harness the power of social media to win more referrals. If you aren’t using some of these marketing techniques your boba business probably won't reach its full profit potential.

We can help you understand the Four Ways to Grow A Business plus identify the key profit drivers in your business. We can walk you through a number of profit improvement strategies and even quantify the profit improvement potential in your business. Our role is to make sure you don't leave any profit on the table and we offer retailers a range of accounting, taxation and business coaching services including:

  • Start-Up Business Advice for Retail Shops including Bubble Tea Operators
  • Advice regarding the Purchase or Sale of your Tea Business
  • Tools including the Start-Up Expense Checklist and Templates for a Business Plan, Cash Flow Budget, Letterhead and Business Card
  • Advice and Assistance with the Establishment of Your Business Structure
  • Tax Registrations including ABN, TFN, GST, WorkCover etc.
  • Preparation of Business Plans, Cash Flow Forecasts and Profit Projections
  • Accounting Software Selection and Training – Bookkeeping, Invoicing & Payroll
  • Preparation and Analysis of Financial Statements
  • Preparation of Finance Applications
  • Bookkeeping and Payroll Services
  • Recession Survival Strategies
  • Income Tax Returns and Tax Planning Strategies
  • Industry Benchmarking and KPI Management
  • Vehicle & Equipment Finance (Chattel Mortgage & Lease)
  • Wealth Creation Strategies and Financial Planning Services
  • Monitoring and Controlling Labour and Sub-Contractor Costs
  • Assistance with your Marketing including your Branding, Corporate Brochure and Website
  • Advice & Assistance with Pricing your Services 
  • Advice regarding Employee Relations and Workplace Laws
  • Business & Risk Insurances (Income Protection, Windows, Property Life Insurance etc.)
  • Business Succession Planning

Here at Owen & Peach we are more than just tax Accountants. We are business and profit builders who genuinely care about the success of your bubble tea business. Your tax return and financials are the start of the client process, not the end and we offer you strategies to grow your business, your profits and your wealth. If you’re looking to get your business off to a flying start or want to grow your existing bubble tea business, contact us today.

To get to know more about us we invite you to book a FREE, one hour introductory consultation to discuss your business needs. You can expect practical business, tax, marketing and financial advice that could have a significant impact on your bottom line. To book a time, call us today on (03) 9509 0188 or complete your details in the box at the top of this page and lets get to work ON your business so it is more profitable, valuable and saleable.

Owen & Peach - Accountants & Business Builders